Smart Appointments

by codeclutch

All-in-one business management platform for booking businesses.

Run your nail studio from one place — bookings, clients, team, stock, and checkout.

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Dashboard Bookings Customers Services Employees Inventory POS Sales Expenses Settings

Journey

From setup to end-of-day review

A clear operating path for salon owners: configure the studio, fill the book, run the floor, take payment, then see how the day performed.

Challenges

What studios struggle with — and what changes

Replace scattered chats, paper notes, and guesswork with one connected system.

Missed appointments

Before
No-shows and double-books hide in WhatsApp threads.
After
Calendar, Today, and List views with statuses, SMS, and reschedule.

Scattered clients

Before
Names and notes live in phones, notebooks, and memory.
After
Customers profiles with history, SMS, photos, notes, and points.

Stockouts mid-service

Before
Polish and supplies run out before anyone notices.
After
Inventory with low-stock status and Dashboard alerts.

Checkout chaos

Before
Tallying services and retail by hand at the chair.
After
Booking Checkout opens POS pre-filled; walk-ins open POS directly.

Outdated menus

Before
Printed price lists drift from what the studio actually offers.
After
Services feed the public Digital Price Chart and /book flow.

Blind money

Before
Revenue and costs stay in separate spreadsheets — or nowhere.
After
Sales History, Expenses, and Dashboard revenue charts in one place.

Product areas

Everything connected around Bookings

Operations and administration hubs that nail studios use every day — named as they appear in the product.

Dashboard

Start every shift with today's numbers and schedule.

  • Today's revenue, bookings, avg value, low-stock alerts
  • Revenue vs expenses charts across date ranges
  • Shortcuts: New booking, Open POS, Add customer, Inventory

Bookings

Bookings Management — Calendar, Today View, and List View.

  • New Booking with customer, services, staff, notes
  • Statuses: Confirmed, In Progress, Completed, Pending, Cancelled, No Show
  • Confirm, reschedule, cancel, SMS, checkout to POS

Customers

A living client book, not a contact dump.

  • Profiles with phone, WhatsApp, email, photo, notes
  • Visits, points, last visit, and spend
  • History, SMS, photos, and notes tabs

Services

Your live menu — groups, prices, durations, and photos.

  • Reorder groups and services
  • Popular flag; hide from public booking and price pages
  • Assign staff and inventory dependencies

Employees

Who does what — and when they're available.

  • Roles: Staff, Manager, Admin
  • Service assignments per technician
  • Weekly availability hours

Inventory

Track what sits on the shelf before it runs out.

  • Stock, cost, sell price, SKU, brand, expiry
  • In Stock, Low Stock, Out of Stock, Expiring Soon
  • Purchase orders, adjustments, and categories

POS & Sales

Finish the appointment at the chair — or take a walk-in.

  • Sell services and retail; card, cash, or digital
  • Discounts, tax, print invoice, optional SMS notify
  • Sales History with refunds and status filters

Expenses & Settings

Costs, company setup, and activity history.

  • Expenses with categories and receipt photos
  • Company details, appearance, currency, shop hours
  • Advanced note forms and Audit logs

From scattered chats to Bookings Management

Calendar, Today, and List views replace double-bookings and lost notes — with statuses, SMS, and checkout.

Booking ? Checkout ? POS ? Sale

Happy path from the chair; walk-ins open POS from the Dashboard with no booking required.

Capabilities

Highlights studios rely on

Real product features — including public WhatsApp booking and the Digital Price Chart.

Calendar, Today & List

Three Bookings Management views so front desk and techs see the same day plan.

Public /book on WhatsApp

Clients pick services, date, and time, then send a pre-filled WhatsApp booking request.

Digital Price Chart

Public /price shows Services & prices as list, cards, or chart — download a PNG to share.

Checkout into POS

Finish a booking and open Point of Sale pre-loaded — or take walk-ins straight to POS.

SMS on the booking

Confirm, reschedule, or cancel with optional SMS; resend notifications and view threads.

Low-stock awareness

Inventory statuses surface as Low Stock Alerts on the Dashboard KPIs.

Team availability

Assign services to employees and set per-day hours so the book matches capacity.

Revenue & expenses together

Dashboard charts compare revenue and expenses; Sales History and Expenses keep the detail.

Business Settings

Company details, logo, theme color, currency, shop hours, and custom booking/customer note forms.

Real-world use

A day at Bloom Nail Studio

How an owner, front desk, technician, and client each touch Smart Appointments.

  • Maya — Owner Settings, Services menu, Inventory, Expenses, Dashboard review
  • Priya — Front desk Bookings Management, Customers, New Booking, Checkout to POS
  • Lina — Technician Today's schedule on Dashboard and Bookings Today View
  • Aisha — Client Public /book on WhatsApp and /price Digital Price Chart

How Bloom runs the book

Maya sets company details, shop hours, and the gel-and-pedicure menu in Services. She adds Lina and others under Employees with availability, then stocks polish and tips in Inventory.

Priya works Bookings Management all day — confirming appointments, updating statuses, and keeping Customer profiles current. When a chair frees up, she opens Checkout into POS; walk-ins go straight to Point of Sale.

Lina checks Dashboard Today's schedule and marks work In Progress or Completed as clients arrive. Aisha browses the Digital Price Chart on /price and books via /book — Services ? Date ? Time ? Book on WhatsApp.

  1. 1 Maya configures Settings and Services before the week opens.
  2. 2 Priya fills the book; SMS keeps clients informed.
  3. 3 Lina runs the chair from Today's schedule.
  4. 4 Checkout ? POS ? Sales; Expenses and Dashboard close the loop.

Ready to run the studio from one place?

Sign up for Smart Appointments, or walk through the Journey guide first — setup, menu, team, bookings, checkout, and review.

Sign up Journey guide